Contract for Exhibitor Services: Terms and Conditions

1. The following terms and conditions form part of, and are to be read in conjunction with, the terms contained in the Application Form.

2. For the purpose of these provisions:

a. "Exhibitor" means the party named as the exhibitor in the Application Form requesting exhibit space(s);

b. "Association" means the North Central Teachers' Convention Association of the Alberta Teachers' Association.

c. "Event" means the North Central Teachers' Convention in Edmonton, Alberta, on February 9 and 10, 2012.

3. The Application Form must be returned to the Association by no later than the first day of the Event providing exhibit space is available.

4. Any Application Form that is returned to the Association which is not accompanied by a signed copy of these terms and conditions and a cheque for the full amount owing for the exhibit space(s) requested by the Exhibitor on the Application Form will be considered void.

5. Any cancellation by the Exhibitor must be done by notice in writing and received by the Association by no later than December 15, 2011 and is subject to a 10% cancellation fee. A 25% cancellation fee will be withheld for cancellations made December 16, 2011 to January 15, 2012. No refunds for cancellations made after January 15, 2012.

6. If the Exhibitor cancels its appearance, but does not do so in accordance with the procedure set out above, the monies that the Exhibitor paid to the Association for exhibit space(s) will not be refundable.

7. Other than booth space, tables, chairs, draping and signage, the Association will not be responsible for the provision or cost of any materials, supplies or services used or required by the Exhibitor in connection with the exhibit space(s).

8. Except as otherwise provided in this agreement, the Association will not be responsible for any special, incidental or consequential damages in any circumstances, including circumstances arising from the Association’s cancellation of the Event or the exhibit space(s) for any reason or at any time whatsoever.

9. Although unlikely, the Association reserves the right to refuse any application for any reason up to 60 days prior to the first day of the Event, in which case the monies that the Exhibitor paid to the Association for the exhibit space(s) will be refunded to the Exhibitor by no later than 60 days after the event.

10. Although unlikely, the Association reserves the right to cancel the Exhibitor's exhibit(s) at any time before or during the Event, if, in the opinion of the Association, the exhibit is not an accurate reflection of the description of the exhibit(s) that the Exhibitor provided in the Application Form, in which case the monies that the Exhibitor paid to the Association for the exhibit space(s) will not be refundable.

11. Although unlikely, if the Association cancels the Event or the Exhibitor's exhibit(s) the Association may, in is discretion, compensate the Exhibitor for all or part of the costs that the Exhibitor incurred in preparation for the Event or otherwise. Such compensation by the Association shall not be construed to be a waiver of the Association's rights under clause 3 of this disclaimer or otherwise stop them from relying on those rights.

12. By marking below the Exhibitor acknowledges that it has read these terms and conditions in full and understands that they form part of the application and agreement for the provision of exhibit space at the Event.

Additional Criteria and Procedures

• All exhibits are to be arranged by the Director of Exhibits.
• Preference will be given to vendors who promote the teaching profession or public education.
• Exhibitors must clearly state what is going to be sold or promoted on the application to exhibit form.
• Displays must be designed and exhibited with consideration for the safety of convention delegates.
• Controversial subject matter must be carefully considered and a balanced approach provided in the overall displays at the convention.
• Religious displays will be accepted provided they support the program of studies and programs in public schools (public includes separate).
• Applications from companies that sell promote or display products and information that violates ATA policy or damages the image of the teaching profession or public education will not be accepted.
• In the event the Director of Exhibits has a concern regarding the appropriateness of a display application, he/she will seek advice from the president.
• Appeals from displayers regarding the decision of the President should be directed in writing to the convention executive at least one month prior to the convention. The decision of the executive will be final.